Privacy Policy

Last Updated: June 3, 2026

1. Introduction

Welcome to ResumeForge AI ("we," "our," or "us"). We are committed to protecting your privacy and ensuring that your personal and professional information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, process, and disclose your information when you use our website, mobile application, and any associated services (collectively, the "Services"). By accessing or using the Services, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.

In today's digital landscape, we recognize that your resume contains highly sensitive information, including your employment history, educational background, contact details, and sometimes even financial expectations. Our primary goal is to provide you with cutting-edge AI tools to enhance your career prospects without compromising your privacy. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services.

2. Information We Collect

When you interact with our Services, we may collect various types of information to provide and improve our offerings. This information generally falls into three categories:

  • Information You Provide Voluntarily: This includes the personal information you submit when creating an account, such as your name, email address, phone number, and password. It also includes the professional data contained within the resumes, cover letters, and other documents you upload to our platform.
  • Automatically Collected Information: When you navigate through our Services, we may automatically collect details about your equipment, browsing actions, and patterns. This includes information like your IP address, browser type, operating system, the referring web page, pages visited, and the dates/times of your visits.
  • Information from Third Parties: If you choose to link, create, or log in to your ResumeForge AI account with a third-party service (e.g., Google or LinkedIn), we may receive personal information about you from that service, such as your profile picture, name, and email address, subject to your privacy settings on that platform.

3. How We Use Your Information

The primary reason we collect your information is to provide you with the best possible career enhancement tools. Specifically, we use your data to:

  • Provide and Maintain Services: To operate our AI algorithms that analyze your resume, calculate ATS compatibility scores, and generate customized cover letters.
  • Personalize Your Experience: To tailor our recommendations and content based on your industry, experience level, and career goals.
  • Communicate with You: To send you technical notices, security alerts, support messages, and administrative communications. With your consent, we may also send promotional materials or newsletters.
  • Improve Our Platform: To analyze usage trends and user feedback in order to debug issues, develop new features, and enhance the overall user interface of our tools.
  • Ensure Security: To monitor for fraudulent activity, unauthorized access, and other illegal or suspicious behavior to protect both you and our platform.

4. Data Retention and Deletion

We adhere to strict data minimization principles. We retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. For users who utilize our tools without creating an account (guest users), uploaded documents are processed ephemerally. This means that once your session ends and the AI analysis is complete, your raw resume data is permanently deleted from our active processing servers.

For registered users, we store your documents securely in your account dashboard so you can access them later. You retain full control over this data. You may delete specific documents or your entire account at any time through your account settings. Upon account deletion, all associated personal data will be purged from our active databases within 30 days, although residual copies may remain in secure, encrypted backups for up to 90 days for legal and compliance purposes.

5. Sharing Your Information

We do not sell, rent, or trade your personal information to third parties for their commercial purposes. We may share your information only in the following limited circumstances:

  • Service Providers: We may share data with trusted third-party vendors who perform services on our behalf, such as cloud hosting (e.g., AWS, Vercel), email delivery, and customer support. These providers are bound by strict confidentiality agreements.
  • Legal Requirements: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to comply with a legal obligation, protect and defend our rights or property, or prevent fraud.
  • Business Transfers: In the event of a merger, acquisition, reorganization, or sale of assets, your personal information may be transferred as part of that transaction, subject to the acquirer adhering to this or a substantially similar Privacy Policy.

6. Data Security

The security of your personal data is a top priority. We implement robust, industry-standard technical and organizational measures to protect your information against unauthorized access, loss, alteration, or destruction. This includes utilizing SSL/TLS encryption for data in transit, AES-256 encryption for data at rest, and enforcing strict access controls within our organization. However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Your Privacy Rights

Depending on your location (such as the European Economic Area or California), you may have specific rights regarding your personal data. These rights generally include:

  • The right to access the personal information we hold about you.
  • The right to request the correction of inaccurate or incomplete data.
  • The right to request the deletion or erasure of your personal information (the "right to be forgotten").
  • The right to object to or restrict the processing of your data.
  • The right to data portability (receiving your data in a structured, commonly used format).

To exercise any of these rights, please contact our Data Protection Officer at hafiz.abeer@outlook.com. We will respond to your request within the timeframe required by applicable law.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will notify you by revising the "Last Updated" date at the top of this policy and, in some cases, we may provide a more prominent notice (such as an email notification or a banner on our homepage). We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions, concerns, or feedback regarding this Privacy Policy or our data practices, please do not hesitate to contact us at:

ResumeForge AI
Email: hafiz.abeer@outlook.com
Address: 123 Innovation Drive, Tech City, TC 94043